Purchase Orders... Receive with Exceptions

Vessel Management System Professional

Back    Home

Purchase Orders... Receive with Exceptions


Sometimes you might order items from a supplier that are out of stock, no longer available.  To facilitate an adjustment to the received inventory without making a new purchase order you may instead receive your purchase order with exceptions.  


A Purchase Order received with exceptions can be printed for your dead tree records with the price totals automatically recalculated.  When inventory is received with exceptions you will reconcile the order quantities with the received quantities, and the actual quantities will be distributed to the vessels indicated rather than the quantity originally requested in the Purchase Order.  


You may alter quantities by placing your cursor in the green column and altering the Actual Received quantity appropriately.  All other columns will be locked. 


A supplier might ship alternate items without so much as an email notification and you may need to re-order substituted or withheld items.  In this case create another purchase order to compensate, choose a vendor and use the same purchase order criteria.  (It might be advisable to reference your Received with Exceptions report).  Items can be re-ordered with their quantities adjusted to the exceptions.  


So, for instance, you might have originally ordered 10 Secondary Filters, but only five were received, so the next purchase order will calculate a quantity of 5 on-order.  If that inventory was further depleted in the interim the new purchase order will compensate to your specified minimum inventory quantity.


If you've received substituted items not yet specified in inventory those items must be 1) created in the appropriate modules, 2) a purchase order created and 3) received as appropriate.  Although this might seem too meticulous and detailed, it is the only way you may obtain an accurate report of your vessel cost.